CIPC says ‘updated’ electronic filing system back online

THE Companies and Intellectual Property Commission (CIPC) says it has successfully implemented its updated electronic annual return filing system after shutting it down for a month to effect “substantial programming changes”.

The CIPC had been plagued by system problems earlier in 2013 and acknowledged the frustration and uncertainty this caused. It also assured businesses that it would not deregister any entities before the end of June.

On Tuesday, the commission said penalties for late filing were waived during the period the system was down, but companies that were due to file in July should file on or before September 30, as penalties would apply thereafter.

All companies and close corporations are required by law to file their annual returns with the CIPC. This serves to confirm whether or not a company or close corporation is still in business, and whether or not it will still be in business in the foreseeable future.

Strategic communications manager Karin Coode said within the first 24 hours of the system going live, more than 8,000 annual returns were successfully lodged, which is more than four times the number of lodgments a day previously.

She said by Monday more than 31,000 annual returns had been lodged successfully.

However, not all the system glitches have been fixed as some annual return filings are still reflected as unpaid even when they have been paid.

“CIPC is aware of this data issue challenge and is working on it. The percentage of enquiries relating to this is very small, and minimal enquiries have been received since launching the new web service,” Ms Coode said.

The commission has been installing additional servers and in April it started work on an improved backup and archiving system. It is hoped these changes will improve system performance and security.


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